Privacy Policy

Effective Date: [26.06.25]

  1. Introduction

This Privacy Policy explains how Biophilic Innovations (“we”, “us”, “our”) collects, uses, and protects personal data in accordance with:

  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018

We are committed to ensuring your personal data is handled securely and transparently.

  1. Who We Are

Website: biophilic-innovations.co.uk
Owner: Amanda Stephens
Location: United Kingdom
Contact: info@biophilic-innovations.co.uk

For the purposes of UK GDPR, we are the data controller of personal data collected via this website.

  1. What Data We Collect

We may collect the following types of personal data:

3.1 Contact Form Data

If you contact us via the website, we may collect:

  • Name
  • Email address
  • Message content

3.2 Newsletter Subscription Data

If you subscribe to our newsletter:

  • Name (optional)
  • Email address

3.3 Technical & Usage Data

Automatically collected through cookies or analytics:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time spent on pages
  • Referring URLs

This data is anonymised where possible.

  1. How We Use Your Data

We use personal data for the following lawful purposes:

  • a) Responding to Enquiries

Legal basis: Legitimate interest

  • b) Sending Newsletter Communications

Legal basis: Consent

You may withdraw consent at any time.

  • c) Improving Website Performance

Legal basis: Legitimate interest

Analytics data helps us understand how users interact with our content.

  1. Cookies

We use cookies to:

  • Improve website functionality
  • Analyse traffic patterns
  • Measure content performance

You can manage cookie preferences via your browser settings.

A separate Cookie Policy may provide additional detail.

  1. Third-Party Services

We may use third-party services including:

  • Google Analytics
  • Email marketing providers (e.g., Mailchimp, ConvertKit)
  • Website hosting providers

These providers may process data on our behalf and are required to comply with data protection laws.

Where data is transferred outside the UK, appropriate safeguards are used.

  1. Data Retention

We retain personal data only for as long as necessary:

  • Contact form messages: up to 12 months
  • Newsletter subscription data: until unsubscribed
  • Analytics data: in accordance with Google Analytics retention settings

  1. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data
  • Request correction
  • Request erasure
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise your rights, contact us at: info@biophilic-innovations.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

https://ico.org.uk

  1. Data Security

We implement appropriate technical and organisational measures to protect your data against:

  • Unauthorised access
  • Loss
  • Misuse
  • Alteration

However, no online transmission is entirely secure.

  1. Children’s Data

This website is not directed at children under 16, and we do not knowingly collect personal data from minors.

  1. Changes to This Policy

We may update this Privacy Policy periodically. The updated version will be posted on this page with a revised effective date.

  1. Contact

If you have questions about this Privacy Policy or your data, contact:

Amanda Stephens
info@biophilic-innovations.co.uk
United Kingdom